Disclaim
Exclaimer Mail Utilities can distinguish between internal and external email, so it can add a different disclaimer depending on whether the emails are sent internally or externally. You can add disclaimers to internal mail even if the recipient is on the same Exchange server. Why disclaim? Disclaimers help to mitigate liability for: breach of confidentiality, accidental breach of confidentiality, transmission of viruses, entering into contracts, negligent misstatement and employer’s liability. Exclaimer Mail Utilities helps ensure regulation compliance including HIPPA and Circular 230. For example, Circular 230 requires that the disclaimer must be inserted prior to the body of the email, and at a larger font size. Exclaimer Mail Utilities handles this requirement with ease.
Brand
Exclaimer Mail Utilities can add branding to email that is sent both internally and externally. This can help you maintain a consistent email brand image that falls in line with your organization’s corporate/brand strategy allowing you to maximize your brand impression. Why brand email? In order to understand the importance of email branding you should ask yourself these three questions: How often do you email clients’ or business prospects? Is your email memorable? Does it say something about you or your business? The look of your correspondence greatly affects your client’s view of you and your organization. You brand your stationery so why not brand your email?
Sign
Exclaimer Mail Utilities can add signatures to email sent internally and externally. If you use OWA and smart devices for email, signing can be a headache. We can ensure that ALL email goes out signed with an appropriate signature, no matter what the source. Signatures allow you to personalize the email your employees send, providing details like direct dial telephone numbers, name and position held within your organization and photograph of the sender. All this information is inserted dynamically, taking data stored in the Active Directory. You can set Exclaimer Mail Utilities up so that it uses different signatures depending on the sender, recipient, subject, etc. You can make the rules that govern this as simple or as complex as you need.
Scalability
Exclaimer Mail Utilities is a highly scalable solution with the ability to deal with millions of email messages for thousands of users. It has been specifically designed to scale up and cope with the demand that large email systems and large volumes
of email put on its processes. Exclaimer has over 15,000 clients with 8 million end users, and large enterprise deployments of
up to 125,000 mailboxes in server clusters of over 30 Exchange boxes. It can deal with vast quantities of email in very short periods of time, maintaining a consistent flow of email through to users’ Mailboxes. When you combine this with the fact that our system is compatible with devices like Smartphones, BlackBerrys and PDAs, it makes Exclaimer Mail Utilities a very powerful Emailware™ application.
Deployment
Exclaimer Mail Utilities allows you to efficiently control your mail utilities environment from a centralized location. You can make one change on your master system and that change can be filtered down to all your other servers running Exclaimer Mail Utilities. On very large networks this can ensure that all your email systems have the same policies initiated, allowing you to consistently process email across all your organization’s servers.
Error Handling
Many organizations are required by law to add disclaimers to their email, Exclaimer Mail Utilities addresses this issue by detecting whether email has the required information in it and taking appropriate action. For example, you can check to make sure that email has a disclaimer added to it. If the disclaimer is missing you can take a variety of actions including blocking it or notifying the sender. This feature guarantees that emails without disclaimers are not sent until they have the appropriate information in them.
Performance monitoring
Exclaimer Mail Utilities constantly monitors the email traffic going through its system. This data can be used in conjunction with a reporting tool to alert engineers to email related issues. You can also use data from the monitoring tool to produce reports on the performance of your email systems.
Custom Rules
Exclaimer Mail Utilities can set rules to trigger on AD organization or attributes. These rules can be triggered on messages sent and received both internally and externally. For example, email sent to users in certain AD groups can have different rules applied to them. You might have one rule that adds a disclaimer to warn employees that the email may contain offensive content and another that automatically forwards a copy for QA assessment procedures. Our custom rules allow you complete flexibility in the way your organization deals with its email.
Archive all email
Archives all your incoming, outgoing and internal email to an SQL database. This removes the need to archive PSTs or Mailboxes separately.
Security
Setup viewing rights for individuals and user groups quickly and easily. This ensures users can only access and retrieve email relating to their specific Activity Directory Group.
Compliance
Meets regulations such as Sarbanes-Oxley Act 2002, Security and Exchange Commission (SEC), HiPAA, NASD, etc.
Exclaimer Store Compressor allows you to compress large Exchange stores, reducing the size of attachments and emails putting you in control of your Exchange store. It does this by giving you the ability to zip attached files, remove Internet Headers and HTML formatting from email messages and delete specific mail items that are older than a specific date.
If you are trying to maintain a strict limit on the amount of space each user mailbox is allocated, Exclaimer Store Compressor gives you the flexibility to control the mail items that are being stored in user’s mailboxes. For example, some users may forget to empty their Deleted Items or Junk Mail folder, which in the most extreme cases can amount to hundreds or even thousands of messages. Exclaimer Store Compressor can help you manage these and other items in your Exchange store more effectively.
Features:
• Compress individual emails by up to 90%
• Improve storage efficiency and reduce backup times
• Compress attachments in your Exchange store
• Delete emails, tasks and appointments older than a specific date
• Remove Internet Headers and HTML formatting to save space
• Attachments appear as standard compressed (.zip) files
• Runs as a service in the background, maintaining an efficient Exchange store without compromising system performance
• Manage mailbox limits by automatically deleting old email messages in the Deleted Items, Sent Items and Junk E-Mail folders of your user’s mailboxes
• Actively monitors the compression process checking the size of files before and after compression ensuring that only attachments that can be reduced in size are compressed
• Intelligently screens attachments so that ones that are already compressed will be left (for example, .zip, .mp3, .wmv)
• Uses the same Application Programming Interface (API) as Microsoft Outlook™ for total scalability and security
• Log files are created so you can track exactly what happens to your Exchange store
In Control
Exclaimer Store Compressor allows you to manage your Exchange Store so you can decide exactly what you want it to keep and what you want to do with it.
Both Exchange Server and SBS Server have a default Exchange Store limit of 16-18GB*. When you consider the number of email messages you receive with attachments this store can be quickly filled. Exclaimer Store Compressor addresses this problem by taking over the administration of your Exchange Store keeping it to an efficient size and maintaining its performance.
Integration
This system is totally invisible to the user. Therefore, when they look at their Mailbox in Outlook they won’t see anything that is unfamiliar. They can simply open emails and view attachments as they would do normally.
Customizable
It is fully customizable so you can control exactly what the Exclaimer Store Compressor compresses. For example, you can choose to only compress attachments in email messages that are older than 31 days.
Extra productivity benefits
Compressing attachments manually puts a resource demand on your organization as it can take anything from a few second to a few minutes to compress a single file. Exclaimer Store Compressor automatically compresses your email attachments, freeing up time to focus on other tasks and essentially increasing the amount of space in your Exchange Store.
Server resource usage
Exclaimer Store Compressor makes more efficient use of the hard disk space which helps to reduce the amount of time it takes to backup your server and can reduce the amount of time it takes to access messages in your Exchange Store.